Wedding Signage Timeline: When to Book and What to Include

Wedding signage might feel like one of those “nice to have” extras, but it’s also what helps your day flow. A clear table plan saves confusion, a welcome sign sets the tone, and a cocktail menu never goes unnoticed.

So, when should you get it sorted?

If you’re planning a peak-season wedding (summer weekends, bank holidays), it’s a good idea to book your signage up to a year in advance. For quieter dates, three months is usually enough. But if you’re a month out and still figuring it all out — you’re not too late. I’ve worked with plenty of couples on shorter timelines, so just get in touch and we’ll see what’s possible.

When it comes to signage for the day itself, there are a few key pieces I always recommend. A welcome sign is the first thing your guests will see as they arrive — it sets the tone and gives a sense of occasion right from the start. An order of the day is not only helpful, it also gives your guests a sense of what's coming up, from the ceremony through to dinner and dancing.

If you’re having a seated meal, a table plan is essential. It’s one of the most practical pieces of signage you'll have, helping guests find their place quickly and avoid bottlenecks at the reception entrance. And then there’s the cocktail or bar menu — a small touch, but one that adds personality and often becomes a talking point. Whether it’s custom drinks, fun names, or just a clear list of options, it helps elevate the bar setup and keep things flowing.

As for materials, you’ve got a few great options depending on your style. Wooden signage offers a natural, textured feel that works beautifully for rustic or outdoor weddings — it's classic, warm, and versatile. Fabric signage gives a softer, more romantic finish. It moves gently in the breeze, hangs effortlessly, and lends itself well to minimal styling. Then there’s printed signage, which gives you the sharpest lines, the boldest colours, and lots of flexibility when it comes to layout and design — perfect if you're going for a more modern or polished look.

Each option has its own strengths, and I’m happy to chat through what might suit your venue, vibe, and timeline best.

If you’re choosing printed signage, bear in mind it needs to go to print at least two weeks before delivery — which means final designs need to be signed off in good time. If you’re expecting late changes (like RSVPs still trickling in), handwritten signage can offer more flexibility — updates can often be made just a few days before. 

Whether you’re the type to plan a year ahead or are pulling things together last-minute, signage can still be sorted to fit your timeline and style.

Got questions or feeling unsure about what you need? Just drop me a message — happy to help you work it out.